Check In

A property check-in report is a detailed document prepared when a new tenant moves into a rental property. It serves as a record of the property's condition at the beginning of the tenancy and helps establish a baseline for comparison at the end of the lease term. Here are the key components typically included in a property check-in report:
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  1. Property Details: This section provides basic information about the rental property, including its address, type (e.g., apartment, house), and any unique identifiers (e.g., unit number).
  2. Date and Time of Check-In: The report should clearly state the date and time when the check-in inspection was conducted.
  3. Details of Parties Present: Names and signatures of the landlord/agent, the incoming tenant(s), and any witnesses present during the check-in inspection.
  4. Description of Property: A detailed description of each room and area of the property, including fixtures, fittings, appliances, and furnishings. This may include information such as the type and condition of flooring, walls, windows, doors, lighting, heating system, and any included appliances.
  5. Condition of Property: The report should note the condition of each item and area, including any existing damages, defects, or issues. This may include scratches, stains, dents, chips, or other visible signs of wear and tear.
  6. Utility Readings: Meter readings for utilities such as gas, electricity, water, and, if applicable, internet or cable services. These readings establish the starting point for utility usage during the tenancy.
  7. Photographs or Video: Visual documentation, such as photographs or video recordings, can supplement the written description of the property's condition. These visual records provide additional evidence and clarity, especially in case of disputes.
  8. Tenant's Comments or Observations: The tenant may have their own observations or comments about the property's condition, which can be noted in the report for reference.
  9. Signature and Acknowledgment: Both the landlord/agent and the tenant should review the report and sign it to acknowledge agreement with its contents. Any discrepancies or disagreements should be noted and resolved before signing.
  10. Date of Tenancy Commencement: The report should specify the start date of the tenancy, which may coincide with the date of the check-in inspection or a later date.

A well-prepared property check-in report helps ensure transparency, accountability, and a clear understanding of the property's condition at the beginning of the tenancy. It can help prevent disputes and misunderstandings between landlords and tenants during the lease term or at the end of the tenancy.
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